Product Defect Notice

If you receive a shipment that contains defective or damaged goods, notify your supplier immediately with a Product Defect Notice.

You can download the digital version of this form or copy and paste the text below onto your company letterhead, addressed to the supplier.

PRODUCT DEFECT NOTICE

On or about _______________, 20____, we purchased the following product manufactured, distributed or sold by you:

[description of product, quantity, price paid]

Notice is hereby given of a product defect or warranty claim with respect to the above noted product, as follows:

Nature of the defect: __________________________________
Details of damage or injury arising from the defect: ___________________________________________
Name of the party from whom the item was purchased (distributor, reseller, etc): _________________________________________

This letter is provided to give you earliest notice of said claim. Please contact the writer as soon as possible to discuss this matter.

Yours truly,

(signature)