Canada Shareholder Meeting Forms to Fill Vacancy on Board

When a Board member resigns in between annual meetings, a special shareholder meeting is held to appoint a successor. Download this package of forms to prepare for that meeting.

The meeting is is being called to accept the resignation of a departing director and appoint a successor to fill the vacancy on the board created by the resignation. The Forms Package contains:

1. Notice of Special Shareholders Meeting, which must be sent to each of the shareholders who are entitled to attend the special meeting, in accordance with the notice requirements set out in the company's bylaws and the applicable provincial laws,
2. Template Minutes of Meeting, which can be filled in after the conclusion of the meeting.

You can use this package of forms for federal corporations as well as Alberta, Saskatchewan, Ontario and any other province or territory that has a Business Corporations Act.